The Role

This role supports the Company Secretarial Team with the effective administration of Hansard’s governance framework, while providing structured exposure to the responsibilities of a chartered secretary/governance professional in a listed group environment. The role is focused on developing practical experience in board and committee support, statutory and corporate record keeping, entity administration, regulatory filings, governance reporting and the maintenance of company secretarial systems and records.

The successful candidate will be supported to build technical knowledge, professional judgement and governance skills through hands-on involvement in meeting cycles, board materials, action tracking, statutory registers and wider company secretarial processes. Hansard will provide study support towards relevant CGI/Chartered Governance qualifications, subject to the applicable study support policy.

Key Responsibilities

• Support board, committee and governance meetings as part of a structured trainee development role, including scheduling, agenda preparation, board pack collation and circulation
• Assist with the maintenance of company secretarial records, statutory registers, governance trackers and corporate records, developing an understanding of good governance practice and statutory record keeping requirements
• Support the preparation, review and organisation of meeting materials, governance updates, action logs and supporting papers, learning how information is presented to boards and committees
• Track actions and information requests arising from board, committee and governance meetings, helping to ensure timely follow-up and clear accountability
• Assist with statutory and regulatory filings, notifications and returns, gaining practical experience of corporate compliance obligations and governance deadlines
• Support entity administration activities, including maintaining company information, director and officer records, group structure information and other corporate governance data
• Develop and maintain governance reporting mechanisms, including Excel spreadsheets, action trackers, entity records and board reporting tools, with guidance from senior members of the team
• Build knowledge of company secretarial procedures, governance standards and listed company administration through supervised practical work and professional development
• Collate data to support quarterly governance reporting for the relevant companies, including board reporting, committee reporting, as well as ad-hoc reports where required
• Support the Company Secretarial Team with board pack collation, minute and action tracking, record keeping and data management through relevant internal systems
• Assist with the maintenance and improvement of company secretarial processes, templates, calendars and checklists, contributing ideas as knowledge and confidence develop

FULL ROLE PROFILE